12.02.2013

NOTICE INVITING LIMITED TENDER

Sealed quotations are invited from eligible suppliers of procurement of following items.

The vendor should have the following eligibility:

1. The vendor should be the manufacturer.
2. The vendor should have proven ability to erection of the work in reputed organizations including Govt. departments.
3. The vendor should have sound financial standing.

General terms and conditions:

1. The technical bid and the financial bid should be provided in two separately sealed envelopes. The financial bid of only those vendors would be opened who qualify the technical bid.
2. The erection of work in each category with the technical specifications for physical examination in the College Quote without sample and catalogue will not be considered for evaluation.
3. The College reserves the right to physically inspect the work/material supplied by the vendor in any location.
4. The College reserves the right to physically inspect the material items before delivery as pre dispatch inspection for quality compliance.
5. The offer should be valid for one year from the last date of submission of quotation. The ARC will be effective up to one year from the date of award of contract and can be extended if it is felt necessary.
6. Cost of each item should include installation and commissioning, all taxes and statutory levies with a detailed break-up for the same.
7. The rates shall remain valid for a period of one year and there will be no change in the price structure during the currency of the contract except, if the statutory levies are otherwise made applicable by the Govt. through notification/regulations.
8. ARC can be cancelled at any time if the firm found as a habitual defaulter or supplying sub-standard material or for any reason or non compliance of the terms and conditions of the ARC.
9. Mere supply of sample would not qualify the vendor in the technical bid. Comfort levels of the furniture items, Quality for sitting long hours, durability, functioning would be important criteria.
10. A vendor may quote for more than one model in the same category.
11. The College will shortlist technically qualifying vendors and the commercial offers of only those vendors will be opened. After opening Commercial Offer of the short-listed tenderers, and if there is a discrepancy between words and figures, the amount indicated in words will prevail.
12. The selected vendors shall furnish security deposit in the form of Performance Guarantee of 10% of the total value of the purchase order in the form of Bank Guarantee issued by a Scheduled Bank. The performance Guarantee shall remain valid till 90 days after the warranty period.
13. One year onsite comprehensive warranty covering all parts & labour from the date of acceptance of satisfactory delivery of the furniture items by the College. During the warranty period, the vendor will have to undertake comprehensive maintenance of the entire items.
14. The vendor would be required to supply the requisite material items within four weeks from the date of placement of the order by the College.
15. Payment will be made to the vendor after completion of successful erection of the items with the satisfaction of the College at the scheduled destination.
16. The College and the authorized agency of this ARC are entitled to place the supply orders up to the last day of the validity of the ARC though the supplies against such supply orders will be effected beyond the validity period of the ARC. All such supplies will be guided by the terms & conditions of the ARC.
17. The College may, at its discretion, waive any minor non conformity or any minor irregularity in an offer. This shall be binding on all the vendors and the College reserves the right for such waivers.
18. The College reserves the right to cancel the order in the event of delay in supply beyond four weeks, serious discrepancy in the product noticed during the pre dispatch inspection, if any, breach of any of the terms and conditions of the quotations.
19. The College reserves the right to renegotiate the price with the rate contract holders.
20. The College reserves the right to purchase the same item through ad hoc contract with a new supplier in the case of emergency.
21. The College reserves the right to reject any or all quotations without assigning reason thereof.
22. The College reserves the right to enter into more than one rate contract with different suppliers for the same item as a parallel rate contract.
23. In the case of fall in price of the finished goods due to the reduction in the price of raw material, by adoption of new technology etc. and if the rate contract holder reduces its price or sells or even offers to sell the rate contracted goods following conditions of sale similar to those of the rate contract, at a price lower than the rate contract price to any person or organization during the currency of the rate contract the RC price will be automatically reduced with effect from that date for all the subsequent supplies and the RC will be amended accordingly.

• Annexure I
• Annexure II